Dated:24/01/2008

TENDER DOCUMENT FOR OUTSOURCING HOUSEKEEPING

 SERVICES FOR THE LARGE TAXPAYER UNIT CHENNAI

GENERAL INSTRUCTIONS:

 The Large Taxpayer Unit Chennai invites sealed offers from reputed, registered firms / companies engaged in the business of housekeeping to provide housekeeping services viz., cleaning of rooms, corridors, toilets, glass doors, windows, curtains, computer peripherals, telephone instruments, compactors etc. on monthly basis for its Office located at 1775, Jawaharlal Nehru Inner Ring Road, Anna Nagar Western Extn., Chennai 600101 for a period of one year from the date of award of contract.

2.         The tender form in the proforma prescribed in Annexure-I enclosed, complete in all respects should be submitted to the Joint Commissioner, LTU Chennai, 1775, Jawaharlal Nehru Inner Ring Road, Anna Nagar Western Extn., Chennai 600101 by 17.00 hrs on 1^st Feb 2008. The sealed covers are to be superscribed ‘Bid for Provision of Housekeeping Services’. The tenders will be opened at 15.00 hrs on 4the Feb 2008 by the undersigned in the presence of tenderers who wish to be present.

 3.         The tenderer shall sign and stamp each page of this tender document as a token of having read and understood the terms and conditions contained herein and submit the same along with the bid.  The tenderer shall fill up the information in Annexure I in clear and legible terms.  Necessary documents of proof should be attached. Prices wherever quoted should be written both in figures and words.  The annexure shall be signed and stamped by the firm as mentioned above.

4.         Tenders will not be accepted after the time and date fixed for the receipt of tenders.

 5.         The inspection of the premises can be made between 10 a.m. and 4 p.m. on 28/01/2008  and 29/01/2008.

 SCOPE OF WORK

               LTU Chennai has a built up area of 34,000 sq.ft. spread over four floors, an open terrace, a vehicle parking lot and other open areas, all enclosed within a  compound wall. The work of housekeeping involves:

a.       Sweeping and wet mopping of office floor area including rooms, cabins, workstations, corridors, staircases and other common utility areas.

b.      Sweeping of open areas and parking area.

c.       Dusting and cleaning of office furniture like tables, chairs, cupboards etc., office equipments like photocopiers, computers, compactors, fax machines etc.

d.      Cleaning of carpets, sofa sets and curtains/blinds with vacuum cleaner.

e.       Dusting of wooden panels in the premises..

f.        Keeping the toilets, wash basins etc clean & hygenic at all times.

g.       Cleaning of pantries, water dispensers, crockeries & cutleries etc. as required.

h.       Shifting of furniture & records & their re-arrangement as & when required.

i.         Watering the plants in the premises.

j.        Maintenance of kitchen & dining hall including cooking.

k.      Cleaning of dustbins, collecting waste & deporting them to the dumping point set up by the Corporation of Chennai.

l.         Dusting of ceiling, walls, partitions, glass doors, windows, grills etc.

m.     Cleaning of electrical fittings and fixtures.

n.       Such other cleaning or other work that may be entrusted from time to time by the Officers concerned of the LTU.

 The Housekeeping agency shall also supply good quality cleaning materials and consumables as per list at Annexure-II. The materials & consumables required for a month shall be stored in the LTU office in the area provided for the purpose. These shall be of the standards specified & shall be verified by the officers concerned of the LTU before storing.