Sub: Central Excise Computarisation - Instructions for
discontinuing manual reports - Regarding.

$$$$$$$$

Copy of the Board’s Circular No. 595/32/2001-CX (F.No. 220/01/99-CX.6) dated 5^th November, 2001 issuing instructions for discontinuing manual reports is communicated for information and necessary action. The Board’s Circular No.468/34/99-CX dated 5^th July, 1999 and Circular No. 507/03/2000-CX dated 10^th January, 2000 mentioned in the above circular are also communicated below.

The contents of the Trade Notice may please be brought to the notice of all concerned.

(Issued from file C.No. IV/16/2/2001.CX. POL)

Sd/-

(JANAKI ARUNKUMAR)

ADDITIONAL COMMISSIONER (TECH)

To

As per mailing list (Both Trade and Department)

I am directed to draw your attention to the Board’s Circular No. 507/03/2000- CX dated 10^th January and Circular No. 468/34/99-CX dated 5^th July, 1999 on the above subject and to say that, that the progresses in Central Excise Computerisation has been further reviewed by the Board. There have been considerable progress in the capturing of profiles (ECC_MAST) and the monthly returns (RT-12/E.R.1) data, including its quality, by the Commissionerates and in sending this data to the Directorate of Systems. However, there are few Commissionerates, which are still lagging behind either in completing the electronic data compilation in time or achieving the desired quality or both.

 

2. Considering the encouraging progress in compilation of electronic data and the fact that Directorate of systems has confirmed that this data can be retrieved in desired manner, the Board has decided to start using the electronic data instead of manual data starting from the month of January 2002. In the meanwhile, following plan of action has been drawn to make it sure that the electronic data being compiled by Commissionerates and forwarded to Directorate of Systems are accurate and reliable:-

 

1. The data relating to first six months of the current financial Year(2001-2002) will be evaluated with reference to manual data to ascertain quality (correctness) of the data by the Directorate of Statistics & Intelligence with the assistance of the Directorate of Systems.

 

2. Necessary corrective action, wherever necessary, will be taken during November, 2001 to December, 2001 to ensure that the Commissionerates file error-free electronic data.

 

3. The Directorate of Systems will intimate to the Board by 1^st December,2001 about the results of the evaluation and corrective measures, if any.

 

4. Accordingly, the monthly telegraphic summary and the data relating to E.R.I Returns shall ONLY be reported electronically for January,2002 onwards and the manual data will not be required. In view of complete shift to electronic data instead of manual data, the decision in respect of the following reports relating to data/information for the month of January,2002 onwards are:-

 

1. Monthly telegraphic summary through fax message will be replaced by the data to be posted on the web site for CRRS, and

 

2. Manually compiled Budget Head-wise statement will be replaced by electronic compilation of the E.R.1 returns of all assessees to be done within 30 days from the date on which E.R.1s are due to be filed. The data shall be sent to the Directorate of Systems as per instructions issued from time to time.

 

5. It is further directed that the following reports shall be discontinued with effect from January,2002:-

 

1. Report called for by TRU vide F.No. 333/2/2000 TRU dated 11.08.2000.

 

2. Statement showing revenue from top 10 commodities, and

 

3. Statement showing revenue from top 10 assessees.

6. The Chief Commissioner’s Unit, Commissionerate Headquarters and Directorate of Statistics and Intelligence may also start using the electronic data and reports on SERMON software and do away with manual reports called from the field formations so that the man-hours spent in this work can be saved.

7. It is reiterated that since the Board and other concerned officers would no longer be relying on the manual reports as aforesaid, all the Commissioners shall ensure that the relevant data is captured electronically in the prescribed formats completely and accurately and is transmitted within the stipulated time frame.

Sd/-

(P.K. SINHA)

OSD (CX.6)

I am directed to draw your attention to the Board’s Circular No. 468/34/99-CX,dated 5^th July,1999 (See 1999 (111) E.L.T.T29) on the above subject and to say that the progress in Central Excise Computerisation has been further reviewed by the Board. While the quality level of RT-12 has increased from 20.61% in July 1999 to 50.09% in November, 1999, it is still short of the targeted level of 90%, which is required for replacing the manual returns by electronic data. Under the circumstances, it is felt that it would be more convenient to switch over to the new method of reporting only from April 2000. Accordingly, the Board has decided to revise the target date of new reporting from January,2000 to April,2000.

2. All the Central Excise Commissionerates are advised to take all the necessary steps needed for adhering to the revised time schedule by giving adequate priority in the matter of capturing RT-12 data of all assessees in the computer with the required degree of timeliness and completeness.

I am directed to say that the progress in Central Excise Computerisation was reviewed by the Board in a meeting held on 22-6-1999. It was noted that 42 Commissionerates have started capturing assessee profile (ECC MAST) and the monthly returns (RT12). More Commissionerates are expected to commence this job shortly. The quality of the data is still not satisfactory but it was felt that a period of six months will be adequate to improve quality to the desired level.

2. Further, it was felt that the program will get further impetus and gain momentum only if a firm time france is set for discontinuing the manual revenue reports like budget head- wise statement, Ex. 6 returns, revenue from top 20 assessees etc. and these returns are replaced with RT 12 data in electronic media. The Board has decided that such change over should take place from the month of January,2000.

 

3. All the Central Excise Commissionerates are advised to take note of this time france and take all necessary steps to achieve this objective. As a perparatory step, by September,1999,every Commissionerate should be generating their budget headwise statement using SERMON package from the basic data of RT 12.Any difficulties faced in this matter should be brought to the notice of the Board and the Directorate of Systems.